Difference between revisions of "Rules and Policies"

From Pikes Peak Makerspace Wiki
Jump to navigation Jump to search
 
(105 intermediate revisions by 4 users not shown)
Line 1: Line 1:
−
==Rule and Policy Changes==
+
== Notice ==
−
These rules and policies are subject to change. Changes will become effective immediately upon successful vote of adoption by the [[Board of Directors]] or by the membership at a membership meeting. A summarized version of these rules will be posted in the space, with a link to the full rules.
+
'''''These rules are subject to change at any time.'''''   
  
−
==Code of Conduct==
+
== You need to read all the fine print ==
−
#All guests and members must follow the Code of Conduct.
+
Access to Pikes Peak Makerspace (PPM) is a privilege, not a right. Members of PPM are responsible for following all applicable rules and policies listed on this page. Violation of PPM policies and procedures can result in consequences up to and including membership termination.
 +
 
 +
These Safety Policies and Procedures have been implemented to ensure safe operations of equipment, the operator, other members, and the integrity of the facility. All members are required to implement safety procedures while at PPM. Members should only use equipment for which they have been certified for by a trained PPM instructor. Violations of safety policies will be reviewed based on harm, potential harm, and recurrence. Consequences may result based on severity of the violation, as decided by the Executive Director and the Board of Directors based on the PPM Bylaws.
 +
 
 +
=== Recording in Progress ===
 +
By entering Pikes Peak Makerspace, you consent to be recorded by audio and/or video technology. Recordings may be used for internal and/or external purposes, marketing, or safety review. They may be shared with law enforcement or other third parties as required by law. Please leave the premises immediately if you do not wish to be recorded.
 +
 
 +
===Rule and Policy Changes===
 +
These rules and policies are subject to change at any time. Changes adopted with a vote from the Board of Directors and/or the membership at a membership meeting will become effective immediately. A summarized version of newly adopted rule(s) will be posted in the space and updated on this page; adapted as necessary for effective communication.
 +
 
 +
==Standards of Behavior==
 +
#All guests and members must follow the [https://wiki.pikespeakmakerspace.org/index.php/New_Member_Orientation#Member_Code_of_Conduct Member Code of Conduct.]
 
#Safety is important, if you are unsure of how to safely do something, don’t do it.
 
#Safety is important, if you are unsure of how to safely do something, don’t do it.
−
#Directors and the [[Officers|President]] may ban anyone who violates the Code of Conduct from the premises or online systems. Bans may be reversed upon agreement by 2 or more members of the [[Board of Directors]].
+
#The Executive Director or a member of the Board of Directors may ban anyone who violates the Rules and Policies from the premises or online systems. Bans may be appealed in accordance with the Bylaws.
 
#Don't merely respect each other; be excellent to each other.
 
#Don't merely respect each other; be excellent to each other.
−
#*We are all here to make things and learn. Collaboration is important.
+
#*We are all here to make things and learn. Every Maker is on their own journey.
−
#*When you break something, own up to it. If you have any doubt about fixing it, ask for help. Don't make someone feel bad for breaking things, help them understand what went wrong.<ref>You will not be asked to replace/repair equipment due to honest mistakes, we just want to know '''why''' something broke so we can prevent it in the future.</ref>
+
#*Don't be afraid to ask questions.
−
#*Clean, Maintain, Organize, Improve. Always leave the space better than you found it.<ref>This includes taking out the trash, wiping down tables, vacuuming/sweeping floors, returning tools to the proper place, etc.</ref>
+
#*Be helpful and answer questions when you can. If you don't know the correct answer, say so. Don't make something up.
−
#*Don't be afraid to ask questions. Answer them kindly; eventually you'll have to ask for help too.
+
#Respect the space.
−
#*Tools/resources must stay on the premises so that other members may use them.<ref>Removing tools/resources from the space without authorization from an [[Officers|Officer]] or member of the [[Board of Directors]] is theft.</ref>
+
#*When you break something, own up to it. If you have any doubt about fixing it, ask for help.
−
#Everyone must sign a liability waiver.
+
#*Don't make someone feel bad for breaking things, help them understand what went wrong.
−
#Sleeping is not cool, but naps are ok. We are not a hotel.<ref>A nap is a short period of sleep, typically taken during daylight hours as an adjunct to the usual nocturnal sleep period. Naps are most often taken as a response to drowsiness during waking hours. If you are "napping" at the space instead of sleeping at home, you are violating the rule. Please drive responsibly, if you are too tired to drive use Uber/Lyft or call a cab.</ref>
+
#*Clean, Maintain, Organize, Improve. Always leave the space better than you found it.
 +
#*Tools/resources are shared by all members and must stay on the premises at all times.
 +
#Operate only those machines and equipment you have been specifically trained and certified to use by a PPM instructor.
 +
#Members are not allowed to work in the Makerspace when intoxicated, under the influence of controlled substances, sleep deprived, or emotionally distressed.
 +
#Sleeping is not cool, but naps are ok. We are not a hotel nor a place to hide out.
 
#All members are expected to maintain a safe and clean environment at all times.
 
#All members are expected to maintain a safe and clean environment at all times.
−
#Smoking cigarettes/cigars, use of vaporizers (also known as electronic cigarettes) is not allowed inside the building.
+
#Smoking cigarettes, cigars or vaporizers is prohibited inside the building.
−
#No pets allowed in the building. Exception, dogs are allowed on a case by case basis.
+
#Do not hack our computer systems. Do not to install unapproved or illegal software.
−
#Do not install illegal software. Members will be asked to leave on the first violation.
+
#Do not make alterations or perform major repairs on any equipment without specific permission from the Executive Director.  
−
#Don't catch fire, set others on fire, or set anything on fire which has not been designated or designed to be on fire.
+
#It is the responsibility of each member to help enforce the Standards of Behavior. If someone is violating the Member Code of Conduct or the Standards of Behavior, politely explain to them why their behavior is not acceptable. Egregious violations should be reported to the Executive Director or the Board of Directors.
−
#It is the responsibility of each member to help enforce the Code of Conduct. If someone is violating the Code of Conduct politely explain to them why their behavior is not acceptable. Egregious violations should be reported to a Director or the [[Officers|President]].
 
  
 
===Guests===
 
===Guests===
−
#Guests can not inhabit the Pikes Peak Makerspace without another keyed Member present.
+
#Guests can not occupy the Pikes Peak Makerspace without another keyed Member present.
−
#Members can not have guests for the first 30 days.
+
#Guests must sign the [https://app.waiverforever.com/pending/fjyagIyDaB1593209306 Waiver of Liability] before entering the building.  
−
#Guests are encouraged to become Members.
+
#Members may not have guests for the first 30 days.
 +
#Guests are encouraged to become Members. A member referral bonus is available.
 
#Guests are not allowed to use tools and equipment, except as part of a scheduled class/workshop.
 
#Guests are not allowed to use tools and equipment, except as part of a scheduled class/workshop.
−
#Members are responsible for their Guests and their actions.
+
#Members are responsible for their Guest's actions, behavior, and safety.
  
 
===Minors===
 
===Minors===
−
#PPM is not a day care.
+
#Minors 18 and under are not eligible for membership nor have an RFID access card to the space.  
−
#Minors 18 and under must be accompanied closely by Parent or Legal Guardian at all times and are not allowed to have keys to the space.
+
#Minors 18 and under are permitted in the space under limited circumstances only and must be accompanied closely by Parent or Legal Guardian at all times.
−
##Accompanied closely means visual range generally, and immediate reach when near dangerous tools.
+
##Limited circumstances means PPM-hosted family events, tours, or brief visits.
−
#Parents/Legal Guardians are responsible for their children and their actions.
+
##Accompanied closely means visual range generally, and never in the shop near dangerous tools.
−
#Minors under the age of 18 must have their liability form signed by a Parent or Legal Guardian.
+
#Parents/Legal Guardians are responsible for their children's actions, behavior, and safety.
  
−
===Formal Complaints===
+
=== Pets and Service Animals ===
−
The formal complaint process exists for members to request a discussion be held by the [[Board of Directors]] regarding specific actions of another member. Members are expected to discuss their complaints in a calm and polite manner. Mediation is available to resolve issues without the need of a formal complaint.
+
Pets are NOT allowed in common areas of the building. Service animals are exempted.
−
#Formal complaints against another member must be submitted, in writing, to the Board of Directors or to any member of the Board of Directors.<ref>Primary contact is via admin@pikespeakmakerspace.org</ref> The complaint must have two parts outlined at minimum, a "Complaint" part and a "Recommended Solution" part.
 
−
#The Board of Directors will decide to either hold a special meeting regarding this matter, or will consider it at the next meeting in its cycle.
 
−
#The Board of Directors is not required to act in accordance to the grievance or complainant's "Recommended Solution" part and may devise its own remediation.
 
−
#Complaints will be added to the agenda of the meeting, posted on this wiki, without identifying information.
 
−
#Minutes for the meeting will not be scrubbed of identifying information.
 
−
#Any disciplinary action for which one or more of the Board of Directors or officers of the corporation (acting in their role as an officer) are involved require that a written record of the action, reason(s) for the action, and acknowledgement of the accused be sent to the Board of Directors for keeping.
 
  
 
===Non-Discrimination Policy===
 
===Non-Discrimination Policy===
−
Pikes Peak Makerspace does not promote or discriminate against any person, population group, or organization with regard to categories protected by applicable United States law. These include, but are not limited to race, color, religion, sex, gender expression, physical appearance, language, education background, national origin, age, disability, and veteran status.
+
At Pikes Peak Makerspace, we work together to create a community where members are given the opportunity to engage in new experiences, develop new skills, and express their creativity. We welcome interested members regardless of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status. We celebrate a creative space that embraces the richness of our community and is safe and inclusive for all members. We do not tolerate discrimination, biases, harassment or bullying of any kind.
  
 
==Membership Dues==
 
==Membership Dues==
−
All dues are paid in advance and are recurring. Check and Credit Card is accepted '''only'''.
+
Members are responsible for managing their recurring payments and canceling their membership. You may do so by logging in to your membership portal with the link from your most recent receipt. You may also request assistance from the Executive Director via Slack, email, website contact form, or in person.
−
{| class="wikitable sortable"
+
 
 +
Payments that bounce have 7 days to update before the membership is cancelled. You may not use the facility while your payment is past due.
 +
 
 +
All dues are paid in advance and are recurring. Monthly subscriptions must be paid by credit&nbsp;card. Annual or Lifetime memberships can be paid by check or credit&nbsp;card.
 +
{| class="wikitable"
 
|-
 
|-
−
! Plan Name !! Rate !! Notes
+
|'''Plan Name'''||'''Rate''' ||'''Notes'''
 
|-
 
|-
−
| Monthly Membership || $55/mo || Our standard membership.
+
| '''Monthly Membership'''||$55/month||Our standard membership
 
|-
 
|-
−
| Student Membership || $30/mo || This rate is for members who are currently in school.
+
|'''2-Card Bundle'''
 +
|$75/month
 +
|Two memberships
 
|-
 
|-
−
| Yearly Membership || $600/year || This rate $50 per month vs. the normal rate of $55.
+
|'''Student Membership'''||$35/month||For members who are currently in school
 
|-
 
|-
−
| Family Membership Add-on || $20/mo || This rate applies to family members (living in the same household) of a member paying the $55/mo or $600/year plan.
+
|'''Annual Membership'''||$605/year|| One month free ($55 x 11 months paid up front)
 
|-
 
|-
−
| Dedicated Desk/bench || $175/mo || This is for our super makers who want to have a private desk.
+
|'''Annual 2-Card Bundle'''
 +
|$825/year
 +
| One month free ($75 x 11 months paid up front)
 +
|-
 +
|'''Lifetime''' ||$5000 ||Non-transferable
 +
|-
 +
|
 +
|
 +
|
 +
|}
 +
'''Corporate memberships available''', contact us through the website.
 +
 
 +
A limited number of private dedicated spaces are currently in use. If you are interested in a dedicated workspace, please inquire about joining our waitlist. 
 +
 
 +
=== Voting Rights===
 +
#Members may vote on questions presented at Member Meetings of the Board of Directors.
 +
#Please refer to the Bylaws for more detail about voting rights.
 +
 
 +
==Storage ==
 +
We are not a storage facility. Do not leave personal items and projects laying around in common areas. Additionally, observe the following storage policies.
 +
 
 +
=== Project Storage===
 +
#Projects must be actively attended to until completed and/or removed from the building.
 +
#Woodshop/Metal Shop projects may be kept on site for up to 7 days as long as the following conditions are met:
 +
##Green Project Storage Tags must be used in the woodshop/metal shop.
 +
## Projects must be stored out of the way. (Under tables, in shed, etc)
 +
##After 1 week, you must either remove your project, or fill out a new green tag for another week. Additional weeks are a suggested $10 donation with a max of 4 total weeks.
 +
##If your tag has expired, a PPM leader may reach out to you to remove your project.
 +
##If one week has passed since contacting you and action has not been taken, your project will be considered abandoned and removed from site or the materials made available to other members
 +
##Be sure your project storage tag is completely filled out with the following information
 +
###Name
 +
### Today's Date
 +
###Expected Completion Date
 +
###What I’m Making
 +
###Contact Info
 +
#On a case by case basis and as space allows, longer term storage may be approved by the Executive Director and/or Board of Directors.
 +
 
 +
===Personal Item Storage at Pikes Peak Makerspace===
 +
Welcome to our storage rental options! At Pikes Peak Makerspace, we understand the importance of providing secure and convenient storage solutions for our members' projects and tools. Floorspace is extremely valuable and it is important that the space remain easy to clean and keep organized. Therefore, storage in the front of the building is restricted to lockers and shelves. Below, you'll find an overview of the various storage rental options available to our members.
 +
 
 +
'''<br />1. Locker Rentals: $5/month'''
 +
[[File:Member Storage Rental Policy Blank Copy (1).pdf|thumb]]
 +
Designated locker with provided lock.
 +
 
 +
Pay a one-time refundable deposit and monthly payments thereafter.
  
−
|}
+
Locker dimensions: 35”H x 11.5”W x 10.5”D
−
==Voting Rights==
+
 
−
#We currently have no rules or policy here.
+
 
 +
 
 +
'''2. Shelving and Tote Rentals: $10/month'''
 +
 
 +
Designated shelf space with a provided tote.
 +
 
 +
Pay a one-time refundable deposit and monthly payments thereafter.
 +
 
 +
Shelf space dimensions are 23”H x 19.61”W x 24”D.
 +
 
 +
Tote dimensions are 15.27”H x 19.61”W x 28.55”D.
 +
 
 +
'''<br />3. Recurring Payments for Rentals'''
 +
 
 +
Recurring monthly payments for uninterrupted storage access.
 +
 
 +
Easily manage your payments through our secure online platform.
 +
 
 +
Included Amenities:
 +
 
 +
'''<br />4. Terms and Conditions'''
 +
 
 +
Your storage area is easily accessible throughout your rental period.
 +
 
 +
Rental contracts will be provided upon sign-up with detailed terms and responsibilities.
 +
 
 +
Ensure you abide by Pikes Peak Makerspace's storage policies to maintain a clean and safe environment.
 +
 
 +
Please note that all storage options are subject to availability.
 +
 
 +
 
 +
 
 +
'''5. Ready to Reserve Your Storage Space?'''
 +
 
 +
If you're interested in securing storage space, use our form at https://pikespeakmakerspace.org/Contact (members only).
 +
 
 +
We look forward to providing you with a convenient and secure storage solution for your creative projects at Pikes Peak Makerspace!
 +
 
 +
 
 +
'''Note:''' For more information about storage rental policies and regulations, please refer to the attached contract.
 +
 
 +
==Inventory of Parts, Tools, and Equipment==
 +
#Anything in a work area is available for use by all members unless otherwise documented/labeled.
 +
#Items that require training may be secured, but a path to obtain use of said item should be documented.
 +
#Consumables and other items of value should be reimbursed or a donation made for them.
 +
#Items to be considered on display and not storage have to be in a designated area or approved by shop operations.
 +
 
 +
==Events ==
 +
#Scheduled events take priority over "first come, first serve".
 +
# Scheduled events should align with the organizations goals.
 +
# All events must be sponsored and attended by a current member.
 +
#Donations to the space are encouraged but not required to hold events.
 +
#Guest access to the facility will be limited, and guests may be required to sign waivers before attending the event.
 +
 
 +
=== Classes ===
 +
Members are encouraged to seek assist from and provided assistance to other members. Hosting classes is a great way to share skills and&nbsp;knowledge.
 +
 
 +
Instructors must follow the Members Code of Conduct as well as all Rules and Policies posted on this Wiki page.
 +
 
 +
Do not engage in any activity that unreasonably interferes with other member's usage of the space, regular scheduled events or reserved equipment.
 +
 
 +
'''Process for hosting a class:'''
 +
 
 +
Requests for the use of the space to hold classes can be made by:
 +
 
 +
- Filling out this [https://forms.gle/PTrNX9yfuq19F4mVA Event Planning Submission Form]
 +
 
 +
- Contacting Event Coordinators:
 +
 
 +
Anyone on the SMECO committee
 +
 
 +
Executive Director
 +
 
 +
- Reserving the space on the reservation system
 +
 
 +
 
 +
Events or classes involving 5 or more people requires approval and reservation of the needed space/equipment.
 +
 
 +
Committee meetings and small gatherings between members is permitted in most cases without direct approval of the Executive team or SMECO committee as long as abiding by the code of conduct and rules of the space.
 +
 
 +
One-on-one coaching, assistance or mentorship does not require prior approval.
 +
 
 +
Any member wishing to charge a fee for hosting a class must seek prior approval. Fees and promotions will be managed by PPM Event Administrators.
 +
 
 +
Instructors and PPM will share the revenue from the class. Instructors are compensated based on a sliding scale according to skill, time, effort, materials, usage of the space, equipment requirements, and/or other variables as determined by PPM Event Coordinators.
 +
 
 +
The final cost of the class and instructor compensation will be negotiated between the instructor and an Event Coordinator.
 +
=== Types of Organizational Meetings===
 +
#The Board of Directors holds regular meetings and will announce meetings via email and Slack. Members are welcome to attend.
 +
#Classes may be organized and taught by any member in good standing.
 +
#Community events should support the goals of Pikes Peak Makerspace.
 +
# If an event requires funding, the event proposal form must be submitted.
 +
#Membership meetings for projects and community building will be posted on the Pikes Peak Makerspace Events calendar and promoted on Slack.
 +
##Membership meetings should always include an act of service to the space such as cleaning or updating computers.
 +
 
 +
==Program Areas (Shops, Lasers, 3D Printing, etc.)==
 +
Existing Program Areas should have designated Captains to perform critical maintenance and repair tasks.
  
−
==Storage==
+
A Captain is a volunteer position who keeps the program area in alignment with the goals of the organization and in line with all rules and procedures. There may be a Captain of an entire work area, or a Captain of just a particular tool.
−
# The Pikes Peak Makerspace is not a storage facility, projects and materials that do not follow these rules, will be considered donations.
 
−
# Projects (and materials for them) can only be stored in designated Project Storage Areas. Personal Storage is also available to paid yearly members. You need to have your name on it.
 
−
# Projects (and materials for them) stored in the Project Storage Areas must follow the rules and policies listed here.
 
−
# A project may be stored elsewhere with the approval of a member of the Board or by a vote of the membership.
 
−
# Firearms, gunpowder, primers, and assembled ammunition cannot be stored at the Makerspace.
 
−
# All tools must be claimed by a committee. Committee's are ultimately responsible for the maintenance, upkeep and training of tools.
 
  
−
===Storage in Committee Areas===
+
The Captain serves as the main point of contact for the program area or tool.  
−
# Anything in a committee area is available for use by all members unless documented/labeled as training required.
 
−
# Items that require training may be secured, but a path to obtain use of said tool should be documented.
 
−
# If a person must be contacted to use a tool, 2 or more points of contact must be listed on/around tool.
 
−
# Storage of materials is not be permitted in committee areas unless there is a defined/documented area.
 
−
# For items to be considered on display and not storage, items have to be in a designated area.
 
−
# Anything that is a personal item in a committee area must have gone through the Loaning of Tools & Equipment to the Makerspace
 
−
# If training is required and not set up at least once a month, the personal item on loan is subject to removal within 30 days.
 
  
−
==Events==
+
If you are interested in becoming a captain, please contact the Executive Director or a member of the Shop Operations committee.
−
#Scheduling of events is done on a first-come basis, as determined by the calendar management system.
 
−
#Scheduled events should uphold our [[Mission Statement]]
 
−
#Scheduled events take priority over unscheduled events.
 
−
#Scheduling conflicts should be worked out peaceably by the affected parties. Disputes will be arbitrated by members of the board, or by the Board of Directors as a whole.
 
−
#All events must be sponsored by a current member, who must be present during the event.
 
−
#Donations are encouraged but not required to hold events.
 
−
#Guest access to the facility will be limited as required by the event.
 
−
#Terms and Conditions for events can be dictated and modified by the Board of Directors.
 
  
−
== Organizational Meetings ==
+
Please review [[Shared Tools and Map|'''Shared Tools''']] for the current directory of PPM Program Areas.
−
#Board meetings will attempt to follow the MIBS SRC3 format, and will be held on an as-needed basis.
 
−
#Board meetings will be posted on the Pikes Peak Makerspace Events calendar.
 
−
#For purchases over $200, the request must include a description of how this spending furthers the organization's Tax Exempt purpose (see [[Mission Statement]].)
 
−
#Membership meetings will be posted on the Pikes Peak Makerspace Events calendar.
 
−
##Prior to the start of each member meeting, time will be set aside to clean the space.
 
−
#The Director shall preside over the membership meetings.
 
−
#If the President is unavailable, the members of the Board of Directors who are present will choose, via consensus, a temporary meeting chair.
 
−
#If no member of the Board is present or consensus can not be reached, the committee chairpersons present will vote to determine the temporary meeting chair.
 
  
 
==Committees==
 
==Committees==
−
Committees are voluntary groups, formed by members in order to achieve certain goals.
+
Pikes Peak Makerspace is a volunteer-driven creative space. Everything good that happens is because a member or a committee saw the potential and took the initiative to make it happen.
−
===Rules===
+
 
−
#Committees must be approved by the [[Board of Directors]].
+
=== Project Committees===
−
#Committee chairpersons are appointed by the Board of Directors.
+
Long-term projects that everyone can participate in:
−
#At least 5 members are required to form a committee.
+
:'''T.E.S.L.A. (Tools Enabled Safely and Library Access)'''
−
#The Committee chairperson will be responsible for maintaining the list of committee members and providing reports on the status and activities of the committee.
+
::*Chair: Steve Leininger
−
#There is no limit to the number of committees a member can serve on.
+
:'''Wiki'''
−
#If the number of committee members drops below 5, the committee will have a grace period of 30 days in order to recruit enough members to remain active.
+
::*Chair: Warren Jokinen
−
#Each committee will need to maintain a page on the wiki with at least the following information:
+
 
 +
===Member-Driven Committees===
 +
Member-driven initiatives for new programs and work areas must meet the following criteria:
 +
#Project committees that impact the way the space operates must be approved by the Executive Director and/or the Shop Operations Committee.
 +
#Committee must select a chair persons as the primary point of contact and accountability.
 +
#The Committee chair person will be responsible for providing reports on the status and activities of the committee.
 +
#Each committee is expected to communicate activities to members via Slack, signage, or the wiki. The following information should always be kept current and available for all members.
 
##The name of the committee chair
 
##The name of the committee chair
−
##A list of all active members
 
 
##A brief statement listing the goals or tasks assigned to the committee.
 
##A brief statement listing the goals or tasks assigned to the committee.
−
##The category tag: <pre>[[Category:Proposed Committees]]</pre>
+
##How other members can get involved.
−
#By default binding committee decisions can be made by the chairperson or by majority vote of the committee members. Governance model can be changed by majority vote of the committee members.
+
#Committee meetings must be posted on the calendar and announced on Slack.
−
#Committee meetings must be posted on the calendar and announced on the forums.
+
#Committees can appoint advisory members who are not members of PPM when necessary.
−
#Committees can appoint advisory members, who only have communications access to Pikes Peak Makerspace resources, pending Board of Directors approval.
 
  
−
===Active Committees===
+
:'''Emma Crawford Coffin Race''' (The race is the last day of October each year.)
−
A list of active committees can be found in the [[:Category:Active Committees|Active Committees]] category.
 
  
−
===Inactive Committees===
+
==Commercial Use==
−
A list of inactive committees can be found in the [[:Category:Inactive Committees|Inactive Committees]] category.
+
Pikes Peak Makerspace is a great place to prototype, experiment, and develop your product ideas. When it comes to production runs, the priorities of the organization may require limiting access to the equipment for commercial ventures. The organization exists as a hackerspace and is not designed as a production shop.  
−
 
 
−
===Proposed Committees===
 
−
A list of proposed committees can be found in the [[:Category:Proposed Committees|Proposed Committees]] category.
 
  
−
==Commercial Use==
+
The Pikes Peak Makerspace is based on open source ideals and thus encourages its membership to embrace those ideals as well, however members do reserve the rights to all of their creations.
−
The Pikes Peak Makerspace is based on open source ideals and thus encourages its membership to embrace those ideals as well, however members reserve the rights to all of their creations.
 
  
 
==Loaning of Tools & Equipment To The Makerspace==
 
==Loaning of Tools & Equipment To The Makerspace==
−
Members can generously provide tools or equipment for use in the space, either by donating them outright or by loaning them.
+
Members can give generously to PPM by donating or lending tools or equipment for use in the space.  
  
 
When equipment is loaned, the following conditions apply:
 
When equipment is loaned, the following conditions apply:
  
−
#All loaned equipment must be marked or labeled with the owner's name
+
#All loaned equipment must be marked or labeled with the owner's name and two or more points of contact.
−
#The owner must contact the [[Operations and Facilities Committee]] so that they can record the following information:
+
#The owner must contact the Shop Operations Chair so that they can record the following information:
 
##Name of owner
 
##Name of owner
 
##Equipment being loaned
 
##Equipment being loaned
−
##Serial number if available
+
## Serial number if available
−
##Terms or conditions of the loan
+
## Terms or conditions of the loan
−
#Equipment is loaned subject to the understanding that it is preferable for DMS to own their equipment, rather than borrow it. DMS may seek to buy equipment in order to replace loaned items, which are then returned.
+
# As the owner, if you must be contacted for others to use your tool, you must clearly document this requirement on the tool.
−
#Loaned items may be returned at any time, by request of the owner or as determined by the [[Operations and Facilities Committee]].
+
#If a personal item on loan requires training to be used, training sessions must be offered at least once per month or the item will be subject to removal.
−
#DMS is NOT responsible for maintenance of loaned equipment, but may maintain it as determined by the [[Operations and Facilities Committee]].
+
#Equipment is loaned subject to the understanding that it is preferable for PPM to own their equipment, rather than borrow it. PPM may seek to buy equipment in order to replace loaned items, which are then returned.
−
#DMS is NOT responsible for the damage, theft, or loss of equipment. However, efforts will be made to provide reasonably secure storage.
+
# Loaned items may be returned at any time, by request of the owner or as determined by the Shop Operations Committee.
 +
# PPM is NOT responsible for maintenance of loaned equipment, but may maintain it as determined by the Shop Operations Committee.
 +
# PPM is NOT responsible for the damage, theft, or loss of equipment. However, efforts will be made to provide reasonably secure storage.
 +
 
 +
==Prohibited Items==
 +
 
 +
===Firearms===
 +
PPM members are prohibited from carrying, making, or cleaning firearms inside of the space. Additionally, firearm parts, ammunition, and modifications may not be done inside the&nbsp;space.
 +
 
 +
Objects that may be perceived as firearms must be cleared with the Executive Director and/or the Board of&nbsp;Directors.
 +
 
 +
=== Deadly Weapons===
 +
Any item intended to cause physical harm or destruction is prohibited at PPM. If you feel that the item you are making is a borderline case, please seek clarification from the Board of Directors before moving forward.  
  
 
==Donations==
 
==Donations==
−
# Donations of usable items must be approved by the committee in charge of the location in which the item will be stored/used.
+
THIS POLICY TO BE UPDATED
−
# A "freebie shelf" is available for items that are free to use/take for all members. The shelf will be periodically cleared by the Ops committee.
+
#All donations must be approved by the committee/captain in charge of the location in which the item will be stored/used.
−
# Donations for the "freebie shelf" will be accepted so long as there is available free space in the designated area, and as long as it does not conflict with rule #5.
+
#The following items will not be accepted for donation:
−
# Donations for the "freebie shelf" that do not fit cannot be left in the space unless approved by the Ops committee
+
#*CRT Monitors
−
# The following items will not be accepted for donation:
+
#Financial donors may request the funds be used for a specific project or department. Any agreement made will honor the request and allocate the money appropriately. PPM reserves the right to return to the donor and ask for approval to reallocate the funds elsewhere. The donor reserves the right to reject the request.
−
## CRT monitors
 
−
## Paint
 
−
#Donations to a project are only spent on that project and are spent prior to any DMS allocated money to the same project.
 
−
##If the project is deemed unsuccessful all remaining funds will be returned to the source.
 
−
##Allocated money will be returned to the source fund, if more overages remain the money will be returned to the contributor in proportion to their donation.
 
−
##If the project is deemed successful, accomplishing the stated goal, any unspent allocations will be returned to the committee fund in charge of the project, unspent donations will be returned the contributors according to the proportion of the donation.
 
−
# Donations of motor vehicles must have written approval of 3 board members.
 
  
−
==Finances==
+
==Finance==
−
#No authorization or allocation can be made in excess of the moneys available in the General Fund.
+
Members are required to manage their own recurring payments. Refunds may not be issued for any portion of time in which the space was not used.  
−
#Unless an exception has been given by the Board of Directors, funds which have already been allocated for spending from the General Fund may be spent from the line of credit as long as interest is not accrued and an outstanding balance is not kept.
+
 
−
#All profits from the sales of items are placed into a related committee's fund (the committee responsible for the item, if applicable) at the Treasurer's discretion.
+
=== How to cancel===
−
#Refunds for membership dues paid within the last 30 days can be authorized ONLY at the discretion of the Treasurer or President.
+
If you need to cancel your membership and stop the monthly payments, please do one of the following:
−
#Pikes Peak Makerspace must receive a written invoice or receipt prior to payment for any services or goods. This only applies to vendors who regularly provide a written invoice (or receipt) to their customers. If a best effort is not made to provide the treasurer with a written invoice (or receipt) from the respective vendor:
+
 
−
##Pikes Peak Makerspace will not provide payment for the respective goods or services.
+
*Open the most recent payment receipt in your email inbox and use the link to login to your membership and cancel.
−
##If the transaction was already purchased with funds belonging to the Pikes Peak Makerspace, the amount of the respective transaction must be refunded to the Pikes Peak Makerspace.
+
*Log in to Joinit.com with the credentials you used when signing up for your membership then cancel.
−
#All property purchases equal to or greater than $500 and having an useful life of one year or more are to be capitalized.
+
*Notify us at <nowiki>https://pikespeakmakerspace.org/Contact</nowiki> and a Director will assist you in cancelling your membership.
−
#All individual items purchased for less than $500 and having a useful life of less than one year are to be expensed.
+
 
−
#Only current procurement officers are allowed to have an active DMS credit card.
+
===Payments===
−
##After changes in procurement officers, it is the responsibility of the Secretary to ensure the credit card company's records.
+
All members must be set up on automatically recurring payments.  
−
#Only the current President, Secretary, and Treasurer are allowed to be authorized signers on DMS bank accounts.
+
 
−
##After a change in President, Secretary, or Treasurer, it is the responsibility of the Secretary to ensure the bank's records are updated.
+
If your payment bounces, please take care of it immediately.
 +
 
 +
*Your payment method will be attempted 4 additional times over the course of seven days.
 +
* Do not use the space while your membership is past due.
 +
*After seven days, your membership will be cancelled and you will need to reactivate your membership again to start over.
  
 
==Notes==
 
==Notes==
 
These notes are not officially part of the Rules or Bylaws and are only meant to provide additional information or an interpretation of the Rules and/or Bylaws.
 
These notes are not officially part of the Rules or Bylaws and are only meant to provide additional information or an interpretation of the Rules and/or Bylaws.
−
<references />
 
  
−
[[Category:Makerspace]]
+
==Related Pages==
 +
:[[Wood Shop|<span style="color:#FFFFFF; background:#42B649">&nbsp;&nbsp;'''Wood Shop'''&nbsp;&nbsp;</span>]]
 +
:[[Metal Shop|<span style="color:#FFFFFF; background:#EB4F9C">&nbsp;&nbsp;'''Metal Shop'''&nbsp;&nbsp;</span>]]
 +
:[[Computers|<span style="color:#000000; background:#D0DD27">&nbsp;&nbsp;'''Computers — Windows'''&nbsp;&nbsp;</span>]]
 +
 
 +
:'''[[How To Slack]]'''
 +
:'''[[QR Codes]]'''
 +
 
 +
==For Additional Help==
 +
{{Template:Footer}}
 +
{{Template:Ideas into reality}}
 +
<p style="padding:0.2em 0.4em; background:#EE9F21; color:#FFFFFF; font-size:15%;"> &nbsp; </p>
 +
 
 +
[[Category:Incomplete]]

Latest revision as of 16:48, 28 April 2024

Notice

These rules are subject to change at any time.

You need to read all the fine print

Access to Pikes Peak Makerspace (PPM) is a privilege, not a right. Members of PPM are responsible for following all applicable rules and policies listed on this page. Violation of PPM policies and procedures can result in consequences up to and including membership termination.

These Safety Policies and Procedures have been implemented to ensure safe operations of equipment, the operator, other members, and the integrity of the facility. All members are required to implement safety procedures while at PPM. Members should only use equipment for which they have been certified for by a trained PPM instructor. Violations of safety policies will be reviewed based on harm, potential harm, and recurrence. Consequences may result based on severity of the violation, as decided by the Executive Director and the Board of Directors based on the PPM Bylaws.

Recording in Progress

By entering Pikes Peak Makerspace, you consent to be recorded by audio and/or video technology. Recordings may be used for internal and/or external purposes, marketing, or safety review. They may be shared with law enforcement or other third parties as required by law. Please leave the premises immediately if you do not wish to be recorded.

Rule and Policy Changes

These rules and policies are subject to change at any time. Changes adopted with a vote from the Board of Directors and/or the membership at a membership meeting will become effective immediately. A summarized version of newly adopted rule(s) will be posted in the space and updated on this page; adapted as necessary for effective communication.

Standards of Behavior

  1. All guests and members must follow the Member Code of Conduct.
  2. Safety is important, if you are unsure of how to safely do something, don’t do it.
  3. The Executive Director or a member of the Board of Directors may ban anyone who violates the Rules and Policies from the premises or online systems. Bans may be appealed in accordance with the Bylaws.
  4. Don't merely respect each other; be excellent to each other.
    • We are all here to make things and learn. Every Maker is on their own journey.
    • Don't be afraid to ask questions.
    • Be helpful and answer questions when you can. If you don't know the correct answer, say so. Don't make something up.
  5. Respect the space.
    • When you break something, own up to it. If you have any doubt about fixing it, ask for help.
    • Don't make someone feel bad for breaking things, help them understand what went wrong.
    • Clean, Maintain, Organize, Improve. Always leave the space better than you found it.
    • Tools/resources are shared by all members and must stay on the premises at all times.
  6. Operate only those machines and equipment you have been specifically trained and certified to use by a PPM instructor.
  7. Members are not allowed to work in the Makerspace when intoxicated, under the influence of controlled substances, sleep deprived, or emotionally distressed.
  8. Sleeping is not cool, but naps are ok. We are not a hotel nor a place to hide out.
  9. All members are expected to maintain a safe and clean environment at all times.
  10. Smoking cigarettes, cigars or vaporizers is prohibited inside the building.
  11. Do not hack our computer systems. Do not to install unapproved or illegal software.
  12. Do not make alterations or perform major repairs on any equipment without specific permission from the Executive Director.
  13. It is the responsibility of each member to help enforce the Standards of Behavior. If someone is violating the Member Code of Conduct or the Standards of Behavior, politely explain to them why their behavior is not acceptable. Egregious violations should be reported to the Executive Director or the Board of Directors.

Guests

  1. Guests can not occupy the Pikes Peak Makerspace without another keyed Member present.
  2. Guests must sign the Waiver of Liability before entering the building.
  3. Members may not have guests for the first 30 days.
  4. Guests are encouraged to become Members. A member referral bonus is available.
  5. Guests are not allowed to use tools and equipment, except as part of a scheduled class/workshop.
  6. Members are responsible for their Guest's actions, behavior, and safety.

Minors

  1. Minors 18 and under are not eligible for membership nor have an RFID access card to the space.
  2. Minors 18 and under are permitted in the space under limited circumstances only and must be accompanied closely by Parent or Legal Guardian at all times.
    1. Limited circumstances means PPM-hosted family events, tours, or brief visits.
    2. Accompanied closely means visual range generally, and never in the shop near dangerous tools.
  3. Parents/Legal Guardians are responsible for their children's actions, behavior, and safety.

Pets and Service Animals

Pets are NOT allowed in common areas of the building. Service animals are exempted.

Non-Discrimination Policy

At Pikes Peak Makerspace, we work together to create a community where members are given the opportunity to engage in new experiences, develop new skills, and express their creativity. We welcome interested members regardless of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status. We celebrate a creative space that embraces the richness of our community and is safe and inclusive for all members. We do not tolerate discrimination, biases, harassment or bullying of any kind.

Membership Dues

Members are responsible for managing their recurring payments and canceling their membership. You may do so by logging in to your membership portal with the link from your most recent receipt. You may also request assistance from the Executive Director via Slack, email, website contact form, or in person.

Payments that bounce have 7 days to update before the membership is cancelled. You may not use the facility while your payment is past due.

All dues are paid in advance and are recurring. Monthly subscriptions must be paid by credit card. Annual or Lifetime memberships can be paid by check or credit card.

Plan Name Rate Notes
Monthly Membership $55/month Our standard membership
2-Card Bundle $75/month Two memberships
Student Membership $35/month For members who are currently in school
Annual Membership $605/year One month free ($55 x 11 months paid up front)
Annual 2-Card Bundle $825/year One month free ($75 x 11 months paid up front)
Lifetime $5000 Non-transferable

Corporate memberships available, contact us through the website.

A limited number of private dedicated spaces are currently in use. If you are interested in a dedicated workspace, please inquire about joining our waitlist.

Voting Rights

  1. Members may vote on questions presented at Member Meetings of the Board of Directors.
  2. Please refer to the Bylaws for more detail about voting rights.

Storage

We are not a storage facility. Do not leave personal items and projects laying around in common areas. Additionally, observe the following storage policies.

Project Storage

  1. Projects must be actively attended to until completed and/or removed from the building.
  2. Woodshop/Metal Shop projects may be kept on site for up to 7 days as long as the following conditions are met:
    1. Green Project Storage Tags must be used in the woodshop/metal shop.
    2. Projects must be stored out of the way. (Under tables, in shed, etc)
    3. After 1 week, you must either remove your project, or fill out a new green tag for another week. Additional weeks are a suggested $10 donation with a max of 4 total weeks.
    4. If your tag has expired, a PPM leader may reach out to you to remove your project.
    5. If one week has passed since contacting you and action has not been taken, your project will be considered abandoned and removed from site or the materials made available to other members
    6. Be sure your project storage tag is completely filled out with the following information
      1. Name
      2. Today's Date
      3. Expected Completion Date
      4. What I’m Making
      5. Contact Info
  3. On a case by case basis and as space allows, longer term storage may be approved by the Executive Director and/or Board of Directors.

Personal Item Storage at Pikes Peak Makerspace

Welcome to our storage rental options! At Pikes Peak Makerspace, we understand the importance of providing secure and convenient storage solutions for our members' projects and tools. Floorspace is extremely valuable and it is important that the space remain easy to clean and keep organized. Therefore, storage in the front of the building is restricted to lockers and shelves. Below, you'll find an overview of the various storage rental options available to our members.


1. Locker Rentals: $5/month

Member Storage Rental Policy Blank Copy (1).pdf

Designated locker with provided lock.

Pay a one-time refundable deposit and monthly payments thereafter.

Locker dimensions: 35”H x 11.5”W x 10.5”D


2. Shelving and Tote Rentals: $10/month

Designated shelf space with a provided tote.

Pay a one-time refundable deposit and monthly payments thereafter.

Shelf space dimensions are 23”H x 19.61”W x 24”D.

Tote dimensions are 15.27”H x 19.61”W x 28.55”D.


3. Recurring Payments for Rentals

Recurring monthly payments for uninterrupted storage access.

Easily manage your payments through our secure online platform.

Included Amenities:


4. Terms and Conditions

Your storage area is easily accessible throughout your rental period.

Rental contracts will be provided upon sign-up with detailed terms and responsibilities.

Ensure you abide by Pikes Peak Makerspace's storage policies to maintain a clean and safe environment.

Please note that all storage options are subject to availability.


5. Ready to Reserve Your Storage Space?

If you're interested in securing storage space, use our form at https://pikespeakmakerspace.org/Contact (members only).

We look forward to providing you with a convenient and secure storage solution for your creative projects at Pikes Peak Makerspace!


Note: For more information about storage rental policies and regulations, please refer to the attached contract.

Inventory of Parts, Tools, and Equipment

  1. Anything in a work area is available for use by all members unless otherwise documented/labeled.
  2. Items that require training may be secured, but a path to obtain use of said item should be documented.
  3. Consumables and other items of value should be reimbursed or a donation made for them.
  4. Items to be considered on display and not storage have to be in a designated area or approved by shop operations.

Events

  1. Scheduled events take priority over "first come, first serve".
  2. Scheduled events should align with the organizations goals.
  3. All events must be sponsored and attended by a current member.
  4. Donations to the space are encouraged but not required to hold events.
  5. Guest access to the facility will be limited, and guests may be required to sign waivers before attending the event.

Classes

Members are encouraged to seek assist from and provided assistance to other members. Hosting classes is a great way to share skills and knowledge.

Instructors must follow the Members Code of Conduct as well as all Rules and Policies posted on this Wiki page.

Do not engage in any activity that unreasonably interferes with other member's usage of the space, regular scheduled events or reserved equipment.

Process for hosting a class:

Requests for the use of the space to hold classes can be made by:

- Filling out this Event Planning Submission Form

- Contacting Event Coordinators:

Anyone on the SMECO committee

Executive Director

- Reserving the space on the reservation system


Events or classes involving 5 or more people requires approval and reservation of the needed space/equipment.

Committee meetings and small gatherings between members is permitted in most cases without direct approval of the Executive team or SMECO committee as long as abiding by the code of conduct and rules of the space.

One-on-one coaching, assistance or mentorship does not require prior approval.

Any member wishing to charge a fee for hosting a class must seek prior approval. Fees and promotions will be managed by PPM Event Administrators.

Instructors and PPM will share the revenue from the class. Instructors are compensated based on a sliding scale according to skill, time, effort, materials, usage of the space, equipment requirements, and/or other variables as determined by PPM Event Coordinators.

The final cost of the class and instructor compensation will be negotiated between the instructor and an Event Coordinator.

Types of Organizational Meetings

  1. The Board of Directors holds regular meetings and will announce meetings via email and Slack. Members are welcome to attend.
  2. Classes may be organized and taught by any member in good standing.
  3. Community events should support the goals of Pikes Peak Makerspace.
  4. If an event requires funding, the event proposal form must be submitted.
  5. Membership meetings for projects and community building will be posted on the Pikes Peak Makerspace Events calendar and promoted on Slack.
    1. Membership meetings should always include an act of service to the space such as cleaning or updating computers.

Program Areas (Shops, Lasers, 3D Printing, etc.)

Existing Program Areas should have designated Captains to perform critical maintenance and repair tasks.

A Captain is a volunteer position who keeps the program area in alignment with the goals of the organization and in line with all rules and procedures. There may be a Captain of an entire work area, or a Captain of just a particular tool.

The Captain serves as the main point of contact for the program area or tool.

If you are interested in becoming a captain, please contact the Executive Director or a member of the Shop Operations committee.

Please review Shared Tools for the current directory of PPM Program Areas.

Committees

Pikes Peak Makerspace is a volunteer-driven creative space. Everything good that happens is because a member or a committee saw the potential and took the initiative to make it happen.

Project Committees

Long-term projects that everyone can participate in:

T.E.S.L.A. (Tools Enabled Safely and Library Access)
  • Chair: Steve Leininger
Wiki
  • Chair: Warren Jokinen

Member-Driven Committees

Member-driven initiatives for new programs and work areas must meet the following criteria:

  1. Project committees that impact the way the space operates must be approved by the Executive Director and/or the Shop Operations Committee.
  2. Committee must select a chair persons as the primary point of contact and accountability.
  3. The Committee chair person will be responsible for providing reports on the status and activities of the committee.
  4. Each committee is expected to communicate activities to members via Slack, signage, or the wiki. The following information should always be kept current and available for all members.
    1. The name of the committee chair
    2. A brief statement listing the goals or tasks assigned to the committee.
    3. How other members can get involved.
  5. Committee meetings must be posted on the calendar and announced on Slack.
  6. Committees can appoint advisory members who are not members of PPM when necessary.
Emma Crawford Coffin Race (The race is the last day of October each year.)

Commercial Use

Pikes Peak Makerspace is a great place to prototype, experiment, and develop your product ideas. When it comes to production runs, the priorities of the organization may require limiting access to the equipment for commercial ventures. The organization exists as a hackerspace and is not designed as a production shop.

The Pikes Peak Makerspace is based on open source ideals and thus encourages its membership to embrace those ideals as well, however members do reserve the rights to all of their creations.

Loaning of Tools & Equipment To The Makerspace

Members can give generously to PPM by donating or lending tools or equipment for use in the space.

When equipment is loaned, the following conditions apply:

  1. All loaned equipment must be marked or labeled with the owner's name and two or more points of contact.
  2. The owner must contact the Shop Operations Chair so that they can record the following information:
    1. Name of owner
    2. Equipment being loaned
    3. Serial number if available
    4. Terms or conditions of the loan
  3. As the owner, if you must be contacted for others to use your tool, you must clearly document this requirement on the tool.
  4. If a personal item on loan requires training to be used, training sessions must be offered at least once per month or the item will be subject to removal.
  5. Equipment is loaned subject to the understanding that it is preferable for PPM to own their equipment, rather than borrow it. PPM may seek to buy equipment in order to replace loaned items, which are then returned.
  6. Loaned items may be returned at any time, by request of the owner or as determined by the Shop Operations Committee.
  7. PPM is NOT responsible for maintenance of loaned equipment, but may maintain it as determined by the Shop Operations Committee.
  8. PPM is NOT responsible for the damage, theft, or loss of equipment. However, efforts will be made to provide reasonably secure storage.

Prohibited Items

Firearms

PPM members are prohibited from carrying, making, or cleaning firearms inside of the space. Additionally, firearm parts, ammunition, and modifications may not be done inside the space.

Objects that may be perceived as firearms must be cleared with the Executive Director and/or the Board of Directors.

Deadly Weapons

Any item intended to cause physical harm or destruction is prohibited at PPM. If you feel that the item you are making is a borderline case, please seek clarification from the Board of Directors before moving forward.

Donations

THIS POLICY TO BE UPDATED

  1. All donations must be approved by the committee/captain in charge of the location in which the item will be stored/used.
  2. The following items will not be accepted for donation:
    • CRT Monitors
  3. Financial donors may request the funds be used for a specific project or department. Any agreement made will honor the request and allocate the money appropriately. PPM reserves the right to return to the donor and ask for approval to reallocate the funds elsewhere. The donor reserves the right to reject the request.

Finance

Members are required to manage their own recurring payments. Refunds may not be issued for any portion of time in which the space was not used.

How to cancel

If you need to cancel your membership and stop the monthly payments, please do one of the following:

  • Open the most recent payment receipt in your email inbox and use the link to login to your membership and cancel.
  • Log in to Joinit.com with the credentials you used when signing up for your membership then cancel.
  • Notify us at https://pikespeakmakerspace.org/Contact and a Director will assist you in cancelling your membership.

Payments

All members must be set up on automatically recurring payments.

If your payment bounces, please take care of it immediately.

  • Your payment method will be attempted 4 additional times over the course of seven days.
  • Do not use the space while your membership is past due.
  • After seven days, your membership will be cancelled and you will need to reactivate your membership again to start over.

Notes

These notes are not officially part of the Rules or Bylaws and are only meant to provide additional information or an interpretation of the Rules and/or Bylaws.

Related Pages

  Wood Shop  
  Metal Shop  
  Computers — Windows  
How To Slack
QR Codes

For Additional Help

PPM Tool Color Map — Interactive
Search the PPM Wiki — include both Content pages and Multimedia
Contact Us if you cannot find your answer here on our Wiki, or you notice something is outdated.


Pikes Peak Makerspace (PPM) is dedicated to supporting our maker community in their creative processes by providing shared space, shared tools, materials, software and a knowledge base to turn their ideas into reality.

 

Retrieved from "https://wiki.pikespeakmakerspace.org/index.php?title=Rules_and_Policies&oldid=15377"